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Paralegal / Legal Secretary at Rexel USA

Paralegal / Legal Secretary

Rexel USA Shelton, CT Full-Time
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We are seeking a Paralegal / Legal Secretary to join our Rexel USA team in Shelton, CT!

About Rexel USA: Rexel USA, a member of the global Rexel Group, is an electrical products and solutions distributor providing a wide range of electrical parts and components and services for electricians and contractors as well as large industrial organizations.  Rexel USA partners with the best manufacturers of power distribution, lighting & controls, electrical wiring devices, conduit, tools, security equipment, and automation controls in serving its customers. In addition to extensive online sales, Rexel USA has more than 5,000 employees and a distribution network with more than 400 locations, including 180 warehouse storefront locations, throughout the U.S.

Paralegal / Legal Secretary Position: This position reports to the Rexel USA VP, Legal, General Counsel & Corporate Secretary and works closely with other members of the Rexel USA Legal+ Team, Legal, Risk Management and Internal Audit, and with various internal clients on a wide range of paralegal/legal secretary and administrative matters, involving commercial transactions, corporate governance, litigation, employment, mergers & acquisitions, finance, securitization, bankruptcy, trademarks/intellectual property, compliance and other similar matters. Ongoing duties include the following:

  • Prepare, edit, finalize legal communications, presentations, and databases, utilizing Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Manage corporate minute books and Shelton legal file database and records, utilizing database management software, legal files, and secure legal server
  • Prepare required legal forms and documents, i.e., Board of Directors/Managers resolutions, Board Notices, secretary certificates, incumbency certificates, powers of attorney, non-disclosure agreements, and other documents as necessary
  • Manage agency and litigation matters including, services of process and subpoena responses, including the preparation, updating, and finalizing quarterly and year-end reporting to Rexel Group and Auditors
  • In coordination with other members of the Legal Department, responding to and handling  Rexel USA field requests across eight (8) Regions and specialty businesses (Rexel Energy Solutions, Capitol Light and Parts Super Center), for assistance with various transactions, compliance, and corporate governance information, documentation and related matters, such as vendor qualification forms, certifications, and state qualification/registration documentation. 
  • Manage invoice submission and payment process for Legal and related invoices, logging and disseminating invoices for payment processing, including HR, Finance, and A/P team.
  • Oversee Shelton, CT office administrative responsibilities, including handling office mail and procurement of office equipment and supplies.

Required Certifications, Skills, Knowledge, and Education 

  • Notary Public in the State of Connecticut
  • Expert knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Ability to work independently with accuracy in a fast-paced, high-volume environment.
  • Demonstrated exceptional written and oral communication skills 
  • Demonstrated exceptional organizational and analytical skills    
  • At least five (5) years prior experience working as a paralegal or legal administrative assistant within a law firm or corporate law department
  • College degree preferred
  • Paralegal certificate preferred



Recommended Skills

Intellectual Properties
Corporate Laws
Mergers And Acquisitions
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Shelton, CT

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Not Specified

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